Unlocking Event Success: A Toolkit for Choosing and Implementing Event Tech
In June 2024, Abby Nero and Erika Welling, members of the Event Technology Committee, led the Organizer Insight Hour session on “The Power of Collaboration,” where industry leaders shared their insights on transforming event management with cutting-edge technology. It quickly became clear from the discussion that event professionals needed more than just knowledge—they needed practical tools to navigate the complexities of selecting, evaluating, and implementing the right technology.
The Event Technology Committee set out to create a toolkit designed specifically to address these challenges, helping members streamline their processes and ensure a smooth, successful experience for both teams and attendees. This toolkit is the result of that effort, providing essential resources to help you make informed decisions and optimize your event tech strategy.
This comprehensive suite of assets empowers organizations to navigate the increasingly complex landscape of event technology with ease and confidence. It includes three essential tools:
- Frequently Asked Questions When Evaluating Event Technology Vendors
The FAQ document provides a curated set of questions and considerations to help organizations thoroughly assess event technology vendors. By covering a wide array of topics related to event management software and platforms, this guide ensures that you ask the right questions to evaluate features, compatibility, and vendor reliability, so you can make a well-informed decision for your next event. - Glossary of Terms
Navigating the technical jargon of event technology can be overwhelming. This glossary is specifically designed for event planners, managers, and integration specialists. It offers clear, concise definitions for the key terms, technologies, and tools commonly used in the event industry. - Request for Proposal (RFP) for Event Technology Software/Providers
This RFP template outlines the core requirements and expectations for selecting the right event technology provider. Tailored to the needs of event organizers, it covers everything from attendee engagement and virtual experiences to platform compatibility and vendor support. By using this template, organizations can ensure that their RFP process is efficient, thorough, and aligned with their specific goals for upcoming events.
Whether you’re a seasoned event planner or just getting started, the IAEE Digital Tool Kit is designed to help you enhance your event tech strategy and create a smooth, engaging experience for your attendees. Stay tuned for even more resources—the Event Technology Committee is already working on new additions for 2025.
Visit the IAEE KnowledgeHub to download these important resources!
